Privacy Policy

Effective Date: June 2, 2025

1. Introduction
DigitalWoods Technologies Inc. ("DigitalWoods," "we," "our," "us") respects your privacy. This Privacy Policy explains how we collect, use, share, and protect personal information when you use our websites, products, and services, including WoodsPortal (the "Services").

2. Data We Collect
We collect the following categories of information:

• Account Registration: Name, email address.

• HubSpot Installation: HubSpot Hub ID, access key, refresh key (stored encrypted).

• CRM Data (from HubSpot): HubSpot object ID, type ID, contact first and last name, email address, HubSpot contact ID.

• File Transfers: Files temporarily stored on AWS ECS (Fargate) for transfer; permanent storage in HubSpot File Manager.

• Website Interactions (if applicable): Information collected via cookies or similar technologies (only if actively used; otherwise, omit).

3. How We Use Your Information
We use collected data to:

• Provide and operate the Services.

• Maintain security and prevent misuse.

• Send transactional communications (via Mailgun).

• Provide optional e-signature services (via Docuseal, with user consent).

• Comply with legal obligations.

4. Legal Basis for Processing (GDPR)
If you are located in the UK or EU, we process personal data under these legal bases:

• Contractual necessity (for delivering the Services).

• Legitimate interests (security, service improvement).

• Consent (for optional features).

• Compliance with legal obligations.

5. How We Share Information
We share data only with trusted subprocessors necessary for delivering the Services. We do not sell or rent personal data. See the full subprocessor list below.

6. Data Subject Rights (UK/EU)
If you are located in the UK or EU, you have the right to:

• Access your personal data.

• Correct inaccuracies.

• Request deletion.

• Restrict or object to processing.

• Data portability.
  To exercise these rights, contact us at privacy@digitalwoods.io.

7. Security Measures
We implement appropriate technical and organizational safeguards, including encryption, access control, and breach response procedures, to protect your data.

8. Data Retention
We retain personal data only as long as necessary to fulfill the purposes described in this policy or to comply with legal obligations.

9. International Data Transfers
We may transfer your data to, and process it in, countries outside your own, including the United States, with appropriate safeguards in place.

10. Children’s Privacy
Our Services are not intended for children under 16, and we do not knowingly collect personal data from them.

11. Subprocessor Index
We engage the following subprocessors to help deliver the Services:

We update this list as subprocessors change. For inquiries, contact privacy@digitalwoods.io.

12. Contact Information
For any privacy-related questions or requests, please contact us at:
privacy@digitalwoods.io

DigitalWoods Technologies Inc.
600 N Broad Street Suite 5-3453, Middletown, Delaware, 19709, United States